How To Project Manage Using BoomPop Features
How To Project Manage Using BoomPop Features
BoomPop Team · 8/13/2024
Staying organized is essential when planning an offsite. With multiple work streams happening in tandem, it's easy to get lost in the details and feel overwhelmed. You might find yourself thinking, "Where did I write that down?" or "Is that buried in an email somewhere?"
If you've planned an offsite before, you know how vital it is to keep research, communication, and dependencies organized. Most of the friction you experience during the planning process comes from disorganized information scattered across various tools, leading to unnecessary stress and wasted time.
And while a spreadsheet might get you part of the way there, it’s not the ideal solution for staying organized. This is where BoomPop comes in. As retreat planners ourselves, planning events for thousands of companies over the years, we’ve created features within our product that allow us to excel at staying organized. Tools that we use because we know they are essential to the workflow specific to retreats and events. And the best part is, these same features are available to you as well!
Want to stay organized while planning your next offsite? Check out our most helpful BoomPop features:
The Inspiration Tab
We could all use a dose of inspiration at the beginning of any project planning journey. Save time in the research phase by immersing yourself in inspiration from other popular retreat locations and itineraries right from the BoomPop portal.
The “inspirations” tab is a game changer during the planning process as it paints a picture of the places you could stay, the aesthetic of the locale, as well as all the activities nearby that would be perfect for a team offsite.
Save yourself countless hours of research by perusing our pre-built itineraries of fun. These are tried and tested places we have seen clients get away to and have the best time. This could be you.
The Explore Vendors Tab
Gone are the days of dense spreadsheets and clicking between tabs as you research locations, prices, and hotel photos. Our “explore” tab allows you to search for hotels, see their pricing, showcase relevant offsite amenities (nearby activities, meeting room spaces, closest airport etc.) and directly contact the hotel through the portal.
It will then categorize all hotels in the “Requests and Bookings” tabs with their availability for you to easily compare and contrast before deciding to head to contract.
No more combing through emails to gather all the details. Everything in one place, finally!
Guest Website
Save time on guest communication with our communication tools and “Guest Website”.
Keeping guests informed throughout the planning process will elevate you to an all-star project planner. A well organized retreat is only as good as the people that it is serving.
Ensuring guests have all the details of the upcoming event so they come prepared and ready will only make your retreat that much more of a success. You want your guests showing up excited, not confused.
Our guest communication tools allow you to send invitations, keep track of dietary restrictions, showcase your offsite itinerary and share relevant information all in one place. This enables the guests to check in on the website for live updates.
Interested in seeing how the guest communication and website functionality could work for your offsite? Check out our latest website updates to see how easy it is to create.
We’re Here to Help
Planning a retreat shouldn't be stressful. Our team of experts can handle everything from venue sourcing to activity coordination, allowing you to focus on fostering connections with your team. Contact us today for a free consultation!
