Intentional Event Content for Executives
Intentional Event Content for Executives
BoomPop Team · 6/26/2024
Imagine this, you have been tasked with putting on a retreat for your Executives. You are simultaneously juggling location and hotel research and figuring how to fly everyone in. You think to yourself, we can wait to plan the content of the internal offsite meeting; we need to figure out how to get everyone under one roof first!
And we hear you. We have been there. You get so focused on the physical component of everyone being all together, that you wait to be intentional with the content that will be taking place at the retreat. Like the run-of-show of your meetings, the breakout groups, the facilitation and the speakers etc. Learn more here about the different ways you can utilize facilitation and learning at your offsite.
However, we want to encourage you to start that workstream in parallel to your logistical retreat planning. Whether you are planning this in a time crunch or not, starting to have conversations with stakeholders within the retreat will be instrumental to ensuring your executives not only have fun activities but also leave feeling more aligned with the business and their place within it.
Let’s Discuss this further!
Why Start Planning Ahead of Time
Style Matching
You are planning this entire retreat, so why get together, why not connect on Zoom? Once you know the exact reason, this will help you get ahead of what style of meeting would work for this group. Here are a few general ideas without us knowing your unique circumstance:
Execs are trying to solve a large problem within the organization
Strategy sessions, break out groups, possible outside consultants to lead an intentional brainstorming session.
Execs want to get in alignment with their progress or team standing
Execs have time to prepare presentations on numbers and where their team stands on certain projects or issues. Each executive takes a turn to present and discuss.
Execs need help finding creative solutions to business challenges
Hiring an expert on “out of the box thinking” to come in and do exercises ” to come in and do exercises Reinstigate Inspiration.
There are endless combinations of ways for your executives to relate, share, teach and bond, however, this is a sampling of how you might begin to think of the WHY of your retreat and ensure the why is fulfilled with how you begin to content plan the time during the retreat in which the executives are working.
2. Reserving in Time
Give yourself time to find the right facilitation experts to guide the executives’ WHY of being there. You may use someone through your network, a referral or someone your executive knows. Get your stakeholders thinking about this right away so that you can lock in the person that may end up being the ideal match for your executives needs.
3. Content submissions
Giving ample time for the executives to prepare for this offsite meeting will help them feel at ease and gather any numbers and documents they may need in order to contribute to the conversations that will be had at this offsite.
4. Trip Theme
Knowing your content ahead of time helps to zone in on what is most important to get out of the retreat which allows you to extrapolate which activities should be taking place!
You may end up hiring a facilitator that threads the learning not only into full day sessions, but into an activity that further encapsulates the learning that the executives need to immerse in.
Your content helps you theme the entire trip which ensures the retreat is an absolute success and executives leave knowing it was company money well spent.
We’re Here to Help!
Planning a retreat shouldn't be stressful. Our team of experts can handle everything from venue sourcing to activity coordination, allowing you to focus on fostering connections with your team. Contact us today for a free consultation
Featured resources
8 Steps for Planning Your Company Retreat
A resource for new organizers on creating fun, productive, and successful corporate events.
Fall Retreats: Top 6 Venues to Recharge and Reconnect Your Team this Fall